This notice sets out:
- The identity and contact details of the Data Controller and their representative
- The purpose and legal basis for processing personal data
- The legitimate interests of the Data Controller and third parties
- Recipients of the personal data
- Details of transfers to third parties and safeguards,
- Retention periods and retention criteria
- Data subject’s rights, including the right to withdraw consent, the right to lodge a complaint
- Whether the provision of personal data is part of a statutory or contractual requirement and consequences of failing to provide the data
We are committed to protecting the privacy and confidentiality of your personal information and we undertake to ensure that all personal information in our possession is processed in accordance with the principles of the UK Data Protection Act 1998
The Data Controller is Tim Parry Johnathan Ball Peace Foundation. The Peace Foundation is registered with the Information Commissioner’s Office, who defines the purposes for which we can lawfully collect and process personal information.
Who we are:
The Tim Parry Johnathan Ball Peace Foundation is a charity setup in 1995 by Tim’s parents Colin and Wendy Parry in memory in Tim and Johnathan Ball, who were killed by the IRA bombing of Warrington in 1993. Colin and Wendy’s commitment to keep the boys’ names alive and help future victims of violent extremism and acts of terror, led to them creating a lasting memorial, known as the Peace Centre.
What we do
The Peace Foundation provides programmes to address serious conflicts within schools or communities locally, nationally and internationally. Recently we have produced a DVD and teachers pack tackling extremism, which will be delivered in every school within the UK. We have a portfolio of projects, products, and services. Our work has three components: prevention, resolution and response.
Using your personal data – the legal basis
We’ll process your personal data in the following circumstances:
- As necessary, to fulfil our contract with you
- As necessary, for our own legitimate interests
- As necessary to comply with legal obligations
- Based on your consent. You are free at any time to change your mind and withdraw your consent. However, the consequence might be that we can’t provide certain services to you.
When do we collect information from you?
We collect personal data about you, such as your name, age, address, contact and payment details, when you:
- contact us about our products and services
- register for our courses or conferences
- make a room hire booking
- purchase items
- visit the Peace Centre
- send us an email
- register or sign in to our digital services, including email, Wi-Fi and website
- use our facilities or services, in any format or media, our third-party providers supply
- make a donation
- join or subscribe to our newsletters or social media channels
Depending on which experiences, services or products you use, we will hold different kinds of information from or about you.
Why we collect personal data
We use your information, both personal and anonymous, in five ways, to:
- Provide a service or product you have requested
- Communicate with you
- Improve existing experiences, services and products or to create new ones
- Measure the effectiveness of our marketing
- Report to government bodies and other stakeholders
- To provide a service or product you have requested
The Peace Foundation offers a range of services and products where you will have provided information to us. We will use this information:
- to administer donations made by you or on your behalf
- to supply you with goods or services ordered from us
- To communicate with you
There are a number of ways that we may communicate with you. We use information you have provided to:
- communicate with you by telephone, social media, text, email and/or post about the Peace Foundation’s activities, promotions and events in accordance with any preferences you have set
- deliver service emails such as purchase confirmation emails
- contact you and ask you to respond to surveys such as pre and post workshops visit surveys
- inform you about Peace Foundation’s services and products we think you may be interested in, if you have opted to receive such notifications
- To improve existing experiences, services and products or to create new ones
We undertake research and analysis on the experiences, services and products we offer.
We do this, so we can understand how well we are performing and to help create a better experience for you.
- To measure the effectiveness of marketing
- To report to government bodies and stakeholders
We provide anonymised data to government bodies on key statistics, such as participant numbers. Statistics on participants are published in our Annual Report. We also analyse the performance of services and products and provide information to our stakeholders and funders, as part of our on-going relationships with them.
We do not routinely collect data about children under 16. There are a limited number of activities we undertake that require data about children to be collected and held, for example, safeguarding reports. Information about children is stored securely, can only be accessed by staff with a current Disclosure and Barring Service (DBS) check and is destroyed as soon as it is no longer needed. If we need to collect information from children, other than in the circumstances described above, we will ensure that such information is handled in accordance with this notice.
Disclosing your personal data to third parties
Any personal information you provide to us and which we otherwise collect will be shared with the Peace Foundation wholly-owned affiliates and with other organisations which provide services to us. We will only disclose your information to companies who act as “data processors” on our behalf, some of whom may be outside the UK/EEA. We will never sell your personal information to any third-party organisation.
Personal data we receive from other sources
We may collect personal data you have provided to other third-parties with which we work to help us better understand and provide services to our clients and supporters.
Storing your personal data
The Peace Foundation’s preference is that data we collect from you is stored in the UK/EEA
(European Economic Area). Where your data is transferred and stored outside the UK/EEA, we will take all steps reasonably necessary to ensure that any data processor we use provides an adequate level of protection for your data.
Personal data retention periods
Records should be kept for as long as they are needed to meet the Foundation’s operational needs, together with legal and regulatory requirements.
We assess our records to:
- determine their value as a source of information about the Foundation, its operations, relationships and environment,
- assess their importance as evidence of business activities and decisions
- establish whether there are any legal or regulatory retention requirements
Data will also be retained, as per the requirements of various funders; some require it to be stored for five/seven years, others for three years.
A review will be carried out every April to determine what data needs to be destroyed.
You may indicate your preference for receiving direct marketing from us or any partner organisations with whom we may work and whose goods or services we think may be of interest to you. You will be given the opportunity to indicate that you no longer wish to receive our direct marketing material or that sent by third parties on our behalf each time we contact you, whenever you log into our services or make a payment to us. Once properly notified by you, we will take steps to stop using your information in this way.
Accessing your personal data
You have the right to ask in writing for a copy of the information we hold about you, to find out for which purposes it is being processed, to whom it may be disclosed, and to correct any inaccuracies. You should make your request for access to your personal information in writing to the Peace Foundation’s Head of Operations, The Peace Centre, Peace Drive, Great Sankey, Warrington, WA5 IHQ. We will respond within 30 calendar days from the date of the request.
Your rights under applicable data protection law
Your rights are as follows (noting that these rights don’t apply in all circumstances).
- The right to be informed about our processing of your personal data
- The right to have your personal data corrected, if it is inaccurate, and to have incomplete personal data completed
- The right to object to processing of your personal data
- The right to restrict processing of your personal data
- The right to have your personal data erased
- The right to request access to your personal data and information about how we process it
- The right to move copy or transfer your personal data (data portability)
Making a complaint
Please let us know if you are unhappy with how we have used your personal data or any aspect of our procedures. You can contact us as stated above in ‘accessing your personal data’ and we will respond as quickly as possible. You also have the right to complain to the Information Commissioner’s Office. It has enforcement powers and can investigate compliance with data protection law. ico.org.uk
Changing our policy
We review this policy regularly and we reserve the right to change it from time to time.
Our website www.peace-foundation.org.uk is served by Tim Parry Johnathan Ball Peace Foundation and governs the privacy of its users who choose to use it.
This policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the website and website owners. Furthermore, the way this website processes, stores and protects user data and information will also be detailed within this policy.
This website and its owners take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website complies to all UK national laws and requirements for user privacy.
These cookies are used to store information, such as what time your current visit occurred, whether you have been to the site before, and what site referred you to the web page.
These cookies contain no personally identifiable information, but they will use your computer’s IP address to know from where in the world you are accessing the Internet.
Google stores the information collected by these cookies on servers in the United States. Google may transfer this information to third-parties where required to do so by law, or where such third parties process the information on Google’s behalf.
For more information on the usage of cookies by Google Analytics please see the Google website. A link to the privacy advice for this product is provided below for your convenience.
Although this website only looks to include quality, safe and relevant external links, users are advised adopt a policy of caution before clicking any external web links mentioned throughout this website. (External links are clickable text/banner/image links to other websites).
The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should, therefore, note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.
Social Media Platforms
Communication, engagement, and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.
Users are advised to use social media platforms wisely and communicate/engage upon them with due care and caution in regard to their own privacy and personal details. This website nor its owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.
This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.
Shortened Links in Social Media
This website and its owners through their social media platform accounts may share web links to relevant web pages. By default, some social media platforms shorten lengthy URLs [web addresses] (this is an example: http://bit.ly/zyVUBo).
Users are advised to take caution and good judgment before clicking any shortened URLs published on social media platforms by this website and its owners. Despite the best efforts to ensure only genuine URLs are published many social media platforms are prone to spam and hacking and therefore this website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.
Resources & Further Information
Data Protection Act 1998
Privacy and Electronic Communications Regulations 2003
Privacy and Electronic Communications Regulations 2003 – The Guide
October 2018 – Edited and customised by Tim Parry Johnathan Ball Peace Foundation.
Company Registration Number 3042409 (England and Wales). Registered office address: Tim Parry Johnathan Ball Peace Centre, Peace Drive, Warrington, WA5 1HQ, England
Registered Charity No: 1048990